Healthcare Recruitment Process Outsourcing for Senior Care, Home Health & Assisted Living
We run your clinical recruiting pipeline end to end. ProHireHQ sources, screens, verifies credentials, and books qualified caregivers and nurses directly to your calendar so you can eliminate agency dependency and keep shifts staffed.
Every Open Req is Leaking Money. The Hiring Audit Shows You Where.
Find the leaks in your sourcing, screening, scheduling, and onboarding in 15 minutes.
Where your sourcing spend is disappearing
- The job board dollars you can't trace to actual hires.
- The agency invoices stacking up while reqs stay open.
- The referral pipeline that stopped producing.
Where your candidates drop off
- The 47-field application losing them on their phone.
- The five-day gap between application and first contact.
- The interview no-shows you stopped counting.
Where your compliance gaps live
- The credentials you find out are expired at week three.
- The onboarding paperwork that delays day one.
- The survey-readiness file built on a prayer.
The audit names your hiring leaks in 15 minutes. You walk away knowing what's costing you the most and where the fix lives.
The 3 Outcomes You Need in 1 Complete Hiring System
Built for senior care, healthcare data, and staffing firms. Bring sourcing, screening, credential checks, and scheduling into one operating system.
Caregiver Pipelines Built to Fill in Days, Not Months
Sourcing runs continuously. Candidates surface, get screened, and can book interviews without waiting for the next manual resume review.
Faster Follow-up Before Candidates Go Cold
Automated screening and follow-up reduce the delay between application and first contact. Your team sees qualified candidates sooner and still owns every interview, offer, and hiring decision.
Verification Built into the Workflow
Role-based license and certification checks surface before the final hiring decision, giving your team a clearer record of what was verified and when.
The leaks close. The outcomes compound. Your operation runs the way you knew it could.
This is Your Recruiting Operating System. Up and running same day.
Applicant tracking is included, so there is no separate system to buy. Adds the intelligence that runs while your team runs the floor.
Sources 24/7
For your caregivers, med techs, CNAs, hospice aides, nursing leadership, case managers, and healthcare data analysts. The pipeline runs while your team is asleep. Qualified candidates arrive overnight, on weekends, and through every gap your recruiter cannot cover.
Screens against your criteria
Every applicant evaluated against role requirements, credentials, availability, and care-setting fit. Home health, hospice, assisted living, memory care. The screen knows the difference before the candidate reaches a hiring manager.
Responds in under 5 minutes
The first touch happens while the candidate is still on the page. Speed to lead is the single biggest predictor of who actually shows up.
Credential checks and gap flagging
Credential information is collected at intake and gaps are flagged before a candidate reaches your hiring manager. For clinicians, the license number is cross-checked against the federal NPI registry, which confirms the provider record is active. It does not confirm state licensure status, so your compliance team still makes the final call. The week-three onboarding surprise stops happening.
Schedules interviews
Qualified candidates self-book into your calendar 24/7. Notifications hit your email the moment a high-fit candidate locks a slot.
Re-engages cold candidates
Past applicants and silver-medal candidates match against new openings automatically. The OT you passed on in March slots into the home health opening in June. Every qualified candidate keeps producing.
Your team handles the final conversation. The 24/7 Recruiter AI handles everything before it.
How The 24/7 Recruiter AI Operates
From finding candidate matches to booking them directly on your team's calendar, fully verified.
Running 6 or more facilities?
Enterprise is custom priced on a consult, scoped to your facility count, hiring volume, separate pipelines per site, and integrations. Book the Hiring Fix Call and we scope it.
3 Simple Steps from an Open Role to Qualified Candidates
The 24/7 Recruiter AI runs the system. Your team runs the close.
Connect
Days 1 to 3. Your roles, your hiring managers, your careers page, and your calendars are configured, and the recruiter starts running.
Activate
Days 4 to 7. Sourcing, screening, credentialing, and follow-up start running on your open roles. Your workflow stays where it is.
Run
Days 8 to 14. The first searches run alongside your team. Booked. Verified. Ready. Your team makes the final call on every hire.
14 days from Connect to Run. The 24/7 Recruiter AI runs the pipeline while your team handles the close.
The hiring playbook that filled your roster five years ago quietly broke.
The candidate pool got smaller. The response window got shorter. The teams winning right now are running a different playbook.
You posted the job... You raised the wage... You ran the referral promo... Yet the pipeline still didn't show up.
That's not because you're doing it wrong. It's because the playbook stopped working five years ago and nobody mailed you the new one.
Many qualified caregivers are already working and are not refreshing job boards. Reaching them takes consistent sourcing, credible outreach, and fast follow-up when they show interest.
Speed to lead is what wins. The first operator to reach the best qualified candidate gets the hire. The second one gets the resume of someone who already said yes to somebody else.
The operators filling roles right now reach that pool the expensive way. Same-day pay. Big bounties. A recruiter on call at 9pm. It works, and it is exhausting.
The 24/7 Recruiter AI is a different way. Built by recruiters. Brand new. It reaches the same pool, with the same speed, without the spend and without the burnout.
Why ProHireHQ is the team to run it with you
Sixteen years placing leadership and clinical talent across home health, hospice, skilled nursing, and assisted living. The pattern repeated until it became undeniable.
Senior care operators know they need to hire. They post the jobs. The pipeline still does not show up. The cost is not the open seat. The cost is the referrals turned away, the directors who burn out covering shifts, and the team you spent years building eroding under your feet.
ProHireHQ is the platform built for the operator. Continuous sourcing. Role-based credential verification. Follow-up that does not depend on someone remembering.
Published pricing. Rate locked for life.
Single location: $5,000 setup, $2,500 a month. Multi-location: $10,000 setup, $5,000 a month. 30-day trial on one role: $2,500. Enterprise: custom pricing, scoped on a consult.
That is $35,000 in year one for a single location. One Director of Nursing placement through a contingency recruiter costs $17,000 to $22,000. Your staffing agency adds 40 to 60 percent to every CNA bill rate. Your Hiring Leak Audit tells you what each open role costs you per day.
Included: 14-day Connect, Activate, Run implementation. Hiring Cost Audit. The 24/7 Recruiter AI on all open roles. Applicant tracking. Quarterly reviews. Your rate never goes up.
Single location: $5,000 setup, $2,500 a month
$35,000 in year one for every open role at one site. 14 days of Connect, Activate, Run implementation, then the system runs while your team sleeps.
Multi-location: $10,000 setup, $5,000 a month
2 to 5 sites under one operation. A separate pipeline and reporting for each site. Hiring Cost Audit across every facility before day 1.
Rate locked for life
Your monthly rate never goes up while your subscription stays active. Not at renewal. Not ever.
Start with the audit. Then we walk it together on the Hiring Fix Call.
You already know what the open roles are costing you. The audit gives you the number.
15 minutes. No software install. You walk away knowing what is costing you money, where the fix lives, and how to hire better candidates faster.
Run my free Hiring Leak AuditThe pipeline runs. The leaks close. Your operation runs the way you knew it could.