Filled Community Shifts. Survey-Ready Clinical Credentials.
Built for assisted living and residential memory care operators. Sits directly on top of your existing ATS: elevate your employer brand, pre-screen med techs, CNAs, and nurses in under 60 seconds, and book interviews directly on your hiring manager's calendar. Packaged setup fee plus monthly subscription with a short sales cycle.
Staffing for the most important critics
In assisted living, your true customers are the residents and their families who demand transparency, consistency, and high-quality care. They notice immediately when staffing levels drop or when turnover affects the continuity of their parent's routine.
ProHireHQ understands that an assisted living CNA, med tech, or executive director requires a specific profile: someone steady on a memory care floor, fluent in state-specific medication rules, comfortable with families who watch every shift change. The platform sources continuously across senior living talent pools, screening for the experience and temperament that keep your community's reputation intact between state surveys.
Why this platform understands assisted living hiring
Most AI recruiting tools were built by software engineers who learned about healthcare staffing from a product brief. ProHireHQ was built by senior care recruiting practitioners with seventeen years of experience placing skilled nursing staff, LPNs, and RNs, along with the executive directors and regional operations VPs who lead communities.
This is not generic hiring software. This is community-grade recruiting infrastructure that speaks the language of the communities it serves.
That background is not a marketing claim. It means the platform's screening criteria, intake flow, and credentialing logic reflect how assisted living and memory care hiring actually works: the compact licensure status of community nurses, the local caregiver supply dynamics, the specific temperament screening for memory care staff, and the regulatory compliance parameters that keep your licensing intact.
Community Roles we Source
Clinical & Care Staff
- RNs & LPNs (Full-Time/PRN)
- Certified Nursing Assistants (CNAs)
- Medication Technicians
- Memory Care Specialists
Operations & Lifestyle
- Executive Directors & Administrators
- Activity & Lifestyle Directors
- Dining Service Managers
- Facility Maintenance & Housekeeping
Credential and compliance requirements by role
Assisted living and residential care hiring has strict compliance boundaries. Every role carries specific credentialing, background checks, and state registry requirements. ProHireHQ's intake process is configurable to automate all of it.
The 3-Step Community Intake & Credentialing Flow
ProHireHQ handles the front-end intake and credential collection. Your community leaders conduct the interview and make the final hiring decision.
Deploy modern careers pages and candidate portals that highlight your community culture and work life. Aides and nurses apply directly on top of your existing ATS.
SMS and voice outreach engages candidates in under 60 seconds. Screens state registry status, med-pass verification, shift availability, and memory care background with credential gaps flagged.
Pre-qualified candidates self-schedule directly onto your community hiring manager's calendar, eliminating phone tag while your leadership retains 100% hiring authority.
Frequently Asked Questions
What is assisted living recruiting and credentialing software?
Assisted living recruiting and credentialing software is purpose-built hiring infrastructure for residential and memory care operators. Sits directly on top of your existing ATS to engage applicants in under 60 seconds, pre-screen credentials and shift preferences, and schedule qualified candidates on your hiring manager calendars.
How does the platform handle med tech and aide certifications?
During automated intake in under 60 seconds, ProHireHQ collects candidate certifications and runs them against state registries. Med-pass certifications and CNA registries are verified before the applicant is sent to your calendar with gaps flagged.
Does ProHireHQ replace our existing ATS or make hiring decisions?
No. ProHireHQ sits directly on top of your existing ATS. It acts as an intake and screening layer, not your system of record. It never makes automated hire or reject decisions: community executive directors and department leads conduct 100% of interviews and make all hiring decisions.
Does it screen for memory care experience?
Yes. Assisted living operators can configure screening parameters to filter for prior memory care, dementia, or Alzheimer units. Candidates without the required experience can be routed to different queues.
How does the credentialing layer ensure survey-readiness?
ProHireHQ cross-checks state licensing boards for active, unencumbered status and checks CMS NPI data for provider identity and taxonomy. It stores verified documentation digitally and triggers automated alerts at 60, 30, and 14 days before license or certification expiration so your community remains audit-ready.
Fill open assisted living shifts without extra recruiting headcount
Book a 15-minute working session with James Pemberton. We review your open community roles, your existing ATS, and show you how to pre-screen candidates and deliver survey-ready credentials.